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Authorizing Faculty/Staff Department Accounts

SLS faculty and staff may sign up for Drupal accounts here. The info from these forms is sent to webteam@law.stanford.edu.

If more than one people need to maintain their department's webpages or events, they'll probably want a "Department Account". Here's a brief description of the types of roles a department account can have:

  • Content Manager: This role enables the department to maintain their webpage(s) on the SLS website. The department account username must be the author of that page in order to edit it.
  • Event Manager: This role enables the department to post events to the SLS Event Calendar System.

Once you receive the form, follow these steps to activate their account:

  1. Login to the Dashboard.
  2. Go to User Management -> Users -> Add User
  3. Type in the information for the following fields:
    1. Username: Make something up that's meaningful and easy to remember. (For example, the username for the Programs Group is slsprograms.) you can ask what that group prefer,
    2. E-Mail Address: This is their deparment's address. It can be any email address, but we suggest that it be an address that all account users have access to. (Reason number one, if this account were to be an "Event Manager" account, if this account were to add events to the SLS Calendar, all the email confirmations will be sent to that email address.)
    3. Password: Make a password that's easy to remember. The group will have the power to change their password later on if they wish.
    4. Roles: Check the box(es) next to the roles they wish to have.
      1. If they requested an "Event Manager" account:
        1. Select "Calendar: Faculty/Staff" and click the "Create new account/Save" button.
      2. If they requested a "Content Manager" account:
        1. Select "Content Manager: Faculty/Staff", and click the "Create new account/Save" button.
        2. Next, you'll need to make this username the "Page Author" of their student org page. So, copy the entire username, you'll need to paste this somewhere very soon.
        3. For each page that they want access to:
          1. Find the page on the SLS website.
          2. Click its "Edit" tab.
          3. Click the "Page author" tab and paste their username in the field "Page Author".
          4. Click the "Save" button to finish.
  4. Email the department the appropriate confirmation message from webteam@law.stanford.edu:

    1. If they only have the "Event Manager" account, send the following (don't forget to send their username/password). If they've requested training, include the training's date, time, and room # (check with Eileen Bloom for this info, if needed). Also, cc webteam@law.stanford.edu so the whole team knows that this request has been taken care of.:

      EMAIL SUBJECT:
      Stanford Law School Website: Drupal Account Activated - Event Manager

      BODY OF EMAIL:
      Congratulations!

      Your team now has the power to add events to the SLS Event Calendar system. For your reference, here is the user guide on how to work with the SLS Online Calendar: http://www.law.stanford.edu/node/267211

      Username:
      Password:

      Dashboard Login: http://www.law.stanford.edu/user
      This account is linked to your department email address:
      Please note: When you use this department account to add events, the automated confirmation emails from the SLS Calendar Robot will be sent to this account's email address.

      Feel free to drop by our Webteam Open Office Hours every first Tuesday of the month from 1-2pm. Room is TBD, so be sure to check the Event Calendar for the latest information: http://www.law.stanford.edu/calendar/

      SLS Webteam

    2. If they only have the "Content Manager" account, send the following (don't forget to send their username/password). If they've requested training, include the training's date, time, and room # (check with Eileen Bloom for this info, if needed). Also, cc webteam@law.stanford.edu so the whole team knows that this request has been taken care of.:

      EMAIL SUBJECT:
      Stanford Law School Website: Drupal Account Activated - Content Manager

      BODY OF EMAIL:
      Congratulations!

      Your team now has the power to edit your organization's webpages pages on the SLS Website. For your reference, here is the user guide on how to manage your content: http://www.law.stanford.edu/node/279343

      Username:
      Password:

      Dashboard Login: http://www.law.stanford.edu/user
      This account is linked to your department email address:

      Feel free to drop by our Webteam Open Office Hours every first Tuesday of the month from 1-2pm. Room is TBD, so be sure to check the Event Calendar for the latest information: http://www.law.stanford.edu/calendar/

      SLS Webteam

    3. If they have both the "Content Manager" and "Event Manager" accounts, send the following (don't forget to send their username/password). If they've requested training, include the training's date, time, and room # (check with Eileen Bloom for this info, if needed). Also, cc webteam@law.stanford.edu so the whole team knows that this request has been taken care of.:

      EMAIL SUBJECT:
      Stanford Law School Website: Drupal Account Activated - Content and Event Manager

      BODY OF EMAIL:
      Congratulations!

      Your team now has the power to add events and manage your organization's pages on the SLS website. For your reference, here is the user guide on how to manage your content: http://www.law.stanford.edu/node/278731

      Username:
      Password:

      Dashboard Login: http://www.law.stanford.edu/user
      This account is linked to your department email address:
      Please note: When you use this department account to add events, the automated confirmation emails from the SLS Calendar Robot will be sent to this account's email address.

      Feel free to drop by our Webteam Open Office Hours every first Tuesday of the month from 1-2pm. Room is TBD, so be sure to check the Event Calendar for the latest information: http://www.law.stanford.edu/calendar/

      SLS Webteam