Authorizing Faculty/Staff SUNet ID Accounts for Drupal

SLS faculty and staff may sign up for Drupal accounts here. The info from these forms is sent to webteam@law.stanford.edu.

This tutorial will tell you how to give Drupal access to someone's SUNet ID. Here's a brief description of the types of roles a SUNet ID account can have:

• Content Manager: This role enables a person to maintain their webpage(s) on the SLS website. Their SUNet ID (it'll be their Drupal account username) must be the author of a page in order to edit it.
• Event Manager: This role enables a person to post events to the SLS Event Calendar System.

Once you receive the form, follow these steps to activate their account:

1. Send the person this email via webteam@law.stanford.edu:
   

   EMAIL SUBJECT:
   Re: Stanford Law School Website: Drupal Account Request

   BODY OF EMAIL:
   Thanks for your recent Drupal account request. There's just a few more steps you need to follow before we give you access.
   
   1. Click on http://www.law.stanford.edu/user and login with your SUNet ID so that our website can capture your SUNet ID.
   2. Once you've clicked that link, email webteam@law.stanford.edu and let us know. We will then grant your SUNet ID the access you requested. We will email you when your account has been activated.
   
   SLS Webteam
    
2. Once you've heard back from the faculty/staff memeber, login to the Dashboard.
3. Go to User Management -> Users -> List
4. Find their account in the list and click its "edit" link.
5. If they requested an "Event Manager" account:
   1. Select "Calendar: Faculty/Staff" and click the "Save" button.
6. If they requested a "Content Manager" account:
   1. Select "Content Manager: Faculty/Staff", and click the "Save" button.
   2. Next, you'll need to make this username the "Page Author" of the web pages they want to edit. So, copy the entire username, you'll need to paste this somewhere very soon.
   3. For each page that they want access to:
      1. Find the page on the SLS website.
      2. Click its "Edit" tab.
      3. Click the "Page author" tab and paste their username in the field "Page Author".
      4. Click the "Save" button to finish.
7. Email the person the appropriate confirmation message from webteam@law.stanford.edu:

   1. If they only have the "Event Manager" account, send the following.If they've requested training, include the training's date, time, and room # (check with Eileen Bloom for this info, if needed). Also, cc webteam@law.stanford.edu so the whole team knows that this request has been taken care of.:

      EMAIL SUBJECT:
      Stanford Law School Website: Drupal Account Activated - Event Manager

      BODY OF EMAIL:
      Congratulations!
      
      You now have the power to add events to the SLS Event Calendar system. For your reference, here is the user guide on how to work with the SLS Online Calendar: http://www.law.stanford.edu/node/267212
      
      This Drupal account is linked to your SUNet ID's email address:
      Please note: When you use this Drupal account to add events, the automated confirmation emails from the SLS Calendar Robot will be sent to this email address.
      
      Feel free to drop by our Webteam Open Office Hours every first Tuesday of the month from 1-2pm. Room is TBD, so be sure to check the Event Calendar for the latest information: http://www.law.stanford.edu/calendar/
      
      SLS Webteam

   2. If they only have the "Content Manager" account, send the following. If they've requested training, include the training's date, time, and room # (check with Eileen Bloom for this info, if needed). Also, cc webteam@law.stanford.edu so the whole team knows that this request has been taken care of.:

      EMAIL SUBJECT:
      Stanford Law School Website: Drupal Account Activated - Content Manager

      BODY OF EMAIL:
      Congratulations!
      
      You now have the power to edit your webpages pages on the SLS Website. For your reference, here is the user guide on how to manage your content: http://www.law.stanford.edu/node/279343
      
      Feel free to drop by our Webteam Open Office Hours every first Tuesday of the month from 1-2pm. Room is TBD, so be sure to check the Event Calendar for the latest information: http://www.law.stanford.edu/calendar/
      
      SLS Webteam

   3. If they have both the "Content Manager" and "Event Manager" accounts, send the following. If they've requested training, include the training's date, time, and room # (check with Eileen Bloom for this info, if needed). Also, cc webteam@law.stanford.edu so the whole team knows that this request has been taken care of.:

      EMAIL SUBJECT:
      Stanford Law School Website: Drupal Account Activated - Content and Event Manager

      BODY OF EMAIL:
      Congratulations!
      
      You now have the power to add events and manage your webpages on the SLS website. For your reference, here is the user guide on how to manage your content: http://www.law.stanford.edu/node/278731
      
      This Drupal account is linked to your SUNet ID's email address:
      Please note: When you use this Drupal account to add events, the automated confirmation emails from the SLS Calendar Robot will be sent to this email address.
      
      Feel free to drop by our Webteam Open Office Hours every first Tuesday of the month from 1-2pm. Room is TBD, so be sure to check the Event Calendar for the latest information: http://www.law.stanford.edu/calendar/
      
      SLS Webteam