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Change Authors

It's highly recommended that the event author should never be changed. The one exception is for pre-migration events. 

For OFFSITE, FACULTY/STAFF events that had been previously approved and published on the old Pentagram site, follow the steps below.:

  1. Make sure that you are assigned the role "Calendar: Admin". You will be making changes to an event's status and without this role, the event's "Event Status" tab will not be visible to you.
  2. Make sure the event author is authorized to create calendar events. To check this, view the User list, find their Drupal account and make sure they have been assigned the appropriate Drupal role.It'll be either "Calendar: Student" or "Calendar: Faculty/Staff". If they don't have this role assigned to them, or you can't find them in this list, they'll need to request an Event Manager account here.
  3. Find their event in the calendar on the Drupal site.
  4. Click the event's "Edit" tab to open it for editing.
  5. Click on the tab named "Page author" and copy/paste the author's username from the User list.
  6. Click the tab "Page visibility options", and make sure "Published" is checked.
  7. Go to the tab named "Event Status" and mark it as "Approved and Published".
  8. To finish, click the "Save" button.

For ONSITE, FACULTY/STAFF events that were in any state (published or not) on the old Pentagram site, follow the steps below because the event will need to be sent to SLS Facilities for re-approval.:

  1. Make sure that you are assigned the role "Calendar: Admin". You will be making changes to an event's status and without this role, the event's "Event Status" tab will not be visible to you.
  2. Make sure the event author is authorized to create calendar events. To check this, view the User list, find their Drupal account and make sure they have been assigned the appropriate Drupal role.It'll be either "Calendar: Student" or "Calendar: Faculty/Staff". If they don't have this role assigned to them, or you can't find them in this list, they'll need to request an Event Manager account here.
  3. Find their event in the calendar on the Drupal site.
  4. Click the event's "Edit" tab to open it for editing.
  5. Click on the tab named "Page author" and copy/paste the author's username from the User list.
  6. Click the tab "Page visibility options", and make sure "Published" is not checked.
  7. Go to the tab named "Event Status" and mark it as "Ready for Facilities Approval".
  8. To finish, click the "Save" button.
  9. Write a quick "heads up" email to facilities@law.stanford.edu (and av-requests@law.stanford.edu if the event calls for panelist tables or a/v setup) telling everyone that this is a pre-migration event that is needs to be re-approved by Facilities.

For ONSITE OR OFFSITE, STUDENT events that were in any state (published or not) on the old Pentagram site, follow the steps below because the event will need to be re-approved by SLS Student Affairs.:

  1. Make sure that you are assigned the role "Calendar: Admin". You will be making changes to an event's status and without this role, the event's "Event Status" tab will not be visible to you.
  2. Make sure the event author is authorized to create calendar events. To check this, view the User list, find their Drupal account and make sure they have been assigned the appropriate Drupal role. It'll be either "Calendar: Student" or "Calendar: Faculty/Staff". If they don't have this role assigned to them, or you can't find them in this list, they'll need to request an Event Manager account here.
  3. Find their event in the calendar on the Drupal site.
  4. Click the event's "Edit" tab to open it for editing.
  5. Click on the tab named "Page author" and copy/paste the author's username from the User list.
  6. Go to the tab "Page visibility options", uncheck the "Published" box.
  7. Go to the tab named "Event Status" and mark it as "Ready for Student Affairs Approval". SLS Student Affairs must approve all student events before they are published to the SLS Online Calendar.
  8. To finish, click the "Save" button.
  9. Write a quick "heads up" email to chidel@law.stanford.edu, facilities@law.stanford.edu (if the event is onsite), and av-requests@law.stanford.edu (if the event is onsite and it calls for panelist tables or a/v setup) telling everyone that this is a pre-migration event that is needs to be re-approved by Facilities.