How to Process a Student Event Request

Calendar Guide for the SLS Office of Student Affairs

1. First, login to the SLS Dashboard
2. Click the link named "Manage Events"
3. In the upper right of the screen, click the tab named "Events Pending Student Affairs Approval"
   1. Find the event you need to process and click that its "Edit" link.
   2. Click through the event's tabs and review its information as you see fit. At this point, you are allowed to change the room, date, or time information before you send it off to Facilities. Just be sure to call or email the student separately to confirm that you are doing this.
   3. Once you've reviewed the event's information, you can either Approve (go to step 4 or 5) or Unapprove (skip to step 6) the event.
4. To Approve the (Onsite) Event and send it to Facilities.
   Student events with a room reservation cannot be published to the calendar by SLS Student Affairs. Instead, the event must be passed along to SLS Facilities so that they can process the room reservation, here's how to approve the event and pass it to Facilities:
   1. Go to the "Event Status" tab, select "Ready for Facilities Approval".
   2. In the "Comment" box, you may include a message to Facilities.
   3. Click the "Save" button to finish.
   4. A confirmation email will be sent to you. An email will also be sent to the student alerting them that their event has been approved and is on it's way to the SLS Office of Facilities. A third email will be sent to Facilities so that they may process the event's room reservation, this email will include everything you typed into the "Comment" box.
5. To Approve the (Offsite) Event and Publish it to the SLS Calendar.
   Offsite student events may be published straight to the calendar by SLS Student Affairs, here's how:
   1. Go to the "Event Status" tab, select "Approved and Published".
   2. Click the "Save" button to finish.
   3. A confirmation email will be sent to you. An email will also be sent to the student alerting them that their event has been approved by SLS Student Affairs and that their event has been published to the SLS Online Calendar.
6. To Unapprove the Event and Send it Back to the Student.
   From time to time, you may need to send the event back to the student (so that they can make adjustments to their event and re-submit it to you). Here's how:
   1. Go to the "Event Status" tab, select "Unapproved".
   2. In the text box labeled "Comment", you may add your reason for rejection /or further instructions for the student here. These comments will be sent to the student in an email.
   3. Click the "Save" button to finish.
   4. A confirmation email will be sent to you. A second email will be sent to the student alerting them that their event has been unapproved by SLS Student Affairs and give them instructions on how to re-submit their event. This email will include everything you typed into the "Comment" box.